Flooring First — Estimator

Recent jobs

New estimate

Job name / reference

Customer

Phone

Job address / location (e.g. "the kitchen")

Site visit date (when you measured)

Expected start date (if accepted)

Sections

Each section is a separately-priced scope (e.g. "Floor refit", "Uplift & disposal"). For a simple job, just leave the single section.

Room / area (printed as a header on the quote)

Section description (shown under the room header)

Site measurements (this section)

Enter the floor area and perimeter once — quantities below auto-fill (tiles, m² goods, skirting/coving, adhesive, smoothing compound). Override any line manually.

Floor area (m²)

Perimeter (lm)

Floor wastage % (tiles 5-8, pattern 10+)

Perimeter wastage %

Customer price (excl. VAT)

£0.00

Enter measurements above to begin.

Labour hours:

Preview customer estimate sheet

Show breakdown & edit individual lines

Materials & line items

Labour

Exclusions

Rooms or items the quote does not cover. Shown verbatim at the bottom of the customer sheet.

Project timeline & custom intro

Timeline statement (e.g. "We would be looking at a 10-week timeline for the project.")

Custom intro (leave blank to use the default in Settings)

Internal notes

All

Drafts

Quoted

In progress

Completed

Schedule

Jobs grouped by scheduled date. Unscheduled quotes/jobs sit at the top with a "Schedule" button — tap to set a date.

Pipeline

Jobs you know are coming — set a rough planned start week and estimated duration. Use this for forward planning beyond the operational week. Move a job to a firm schedule with the "Schedule firmly" button when timing is confirmed.

Stock check

Quick lookup for estimators. Type a product, brand or code — see what's available, how many Full vs Part rolls, longest single roll.

▸ Full operator system (movements, receipts, health check, Sage export)

Live warehouse system. All operations happen here.

↗ Open in new tab

Product catalog

Edit any price, rename a product, or add new ones. These appear when you tap "+ Add from catalog" on a new estimate.

Labour rates

Team members

People who work on jobs. Used to assign scheduled jobs and roll up weekly hours in the Schedule tab.

Business details

Shown on invoices and quotes sent to customers.

Business name

VAT number (optional)

Address (multi-line)

Phone

Email

Bank details (printed on invoices)

Bank name

Sort code

Account number

Invoice settings

Number prefix

Next invoice number

Payment terms (days)

VAT rate %

Set to 0 if not VAT-registered.

Job-wide defaults

Material markup % (default 0)

Default intro line on estimates

Data & privacy (UK GDPR)

This tool stores customer data (names, addresses, phone numbers) on this device only. Nothing is uploaded anywhere. Even so, the UK GDPR applies because you're processing personal data — here are the controls to help you stay compliant.

Find a customer's data (right of access / erasure)

Retention review

UK GDPR requires that personal data not be kept longer than necessary. A common retention period for completed jobs is 6 years (matching the limitation period for contract claims).

Privacy notice for your customers

A short notice you can give to customers explaining how you use their data. Edit to suit your business.

Compliance reminders

If you handle personal data for business purposes, you likely need to register with the ICO (Information Commissioner's Office) — typically £40–60/year for sole traders.
Only collect what you need (name, address, phone for the job).
If a customer asks you to delete their data, find them above and delete the relevant jobs.
If your device is lost or stolen, treat it as a potential data breach — assess whether to report to the ICO within 72 hours.
Consider a screen-lock passcode and full-disk encryption (FileVault on Mac, BitLocker on Windows, default on iPhone) as basic security.
This tool is not legal advice. The ICO has free guidance for small businesses at ico.org.uk.

Auto-backup & multi-device

Pick a folder once and every change you make automatically writes a backup file there. Choose a folder inside iCloud Drive or Dropbox and the file syncs to your phone. On the phone, tap "Pull latest backup" each time you open the app to load whatever your desktop most recently saved.

Workflow: Set folder once on desktop → auto-backup runs silently. On iPhone, open Files app → tap the .html file (also stored in iCloud) → tap "Pull latest backup" → pick the JSON. Changes you make on phone need to be exported and pulled back on desktop, since iOS browsers can't write directly to a folder.

Backup & data export

Your jobs and settings are stored on this device. If you don't back up regularly and your device is lost or its browser data is cleared, all jobs are lost. Export a backup file every so often (and after big jobs) and keep it in iCloud/Dropbox.

About

Single-file flooring estimator. Works offline. Save to iCloud/Dropbox to access from any device — open the .html file in your mobile browser.

On iPhone: open in Safari → Share → "Add to Home Screen" for an app-like icon.